When it comes to storage, how you label your boxes can be just as important as what’s inside them. Without a clear labelling system, even the most carefully packed unit can become a frustrating maze. A bit of planning upfront will save you time, energy, and a great deal of rummaging later on.
Here’s a simple guide to labelling like a pro, so you can find exactly what you need—when you need it.
Use a Consistent Colour-Coding System
Assign a different colour to each room or category (e.g., red for kitchen, blue for bedroom, green for office). Use coloured tape, stickers, or marker pens for quick visual reference.
Top Tip: Stick colour labels on multiple sides of each box so they’re easy to spot from any angle.
Label All Sides of the Box
It might seem like overkill, but labelling only the top of a box means it becomes unreadable once stacked. Label at least two adjacent sides for better visibility inside your storage unit.
Suggested Format:
Label Example: Kitchen – Pots & Pans – Box 3 of 6
Number Your Boxes and Create an Inventory List
Give each box a unique number and record it in a written or digital inventory. Include box contents and its corresponding room or category.
Top Tip: Use a simple spreadsheet, or take photos of box contents with the box number visible for easy digital referencing.
Use Clear, Bold Markers
Stick to thick, waterproof markers in black or dark blue for visibility. Avoid pencil or light-coloured ink that may fade or rub off in storage.
Pro Tip: Use capital letters and write clearly—especially if someone else may need to read it later.
Highlight Fragile Items
Mark boxes with fragile items in bold red, and ideally add arrows showing which way is up. This ensures they’re handled and stacked with care.
Label Example: FRAGILE – Glassware – Kitchen – Box 1 of 6 – THIS WAY UP
Group and Stack by Label
Once in storage, group boxes by room or colour code. This keeps things tidy and makes it easier to retrieve what you need without unpacking half the unit.
Top Tip: Place labels facing outward, with fragile items or frequently accessed boxes at the front.
Use Detailed Labels for Miscellaneous Boxes
We all have boxes that don’t quite fit a category—maybe seasonal items, hobby gear, or documents. Be specific. “Miscellaneous” isn’t helpful when you’re in a hurry.
Label Example: Seasonal – Christmas Decorations – Box 1 of 2
Protect Your Labels
Tape over each label with clear packing tape to prevent smudging or tearing, especially if storing long-term.
Top Tip: This also helps waterproof your labels in case of damp conditions.
Keep a Copy of Your Inventory Outside the Unit
Save a copy of your list on your phone, email it to yourself, or keep a printed version somewhere accessible. You’ll thank yourself when you need something unexpectedly.
Bonus Tip: Label the Top of Furniture and Large Items Too
If you’re storing drawers, shelves, or wardrobes, label the contents of each one. This saves you from pulling everything apart just to find that one frying pan or winter coat.
Stay Organised, Stay Stress-Free
A little extra effort in the packing stage will pay off in a big way when it comes time to retrieve or unpack your items. With a clear, consistent labelling system, you can turn chaos into calm—and your future self will thank you.
